TYNEDALESMAN

MAGAZINE OF THE SOUTH TYNEDALE RAILWAY PRESERVATION SOCIETY
NUMBER 154��SUMMER 2008

NOTICE OF THE 2008 ANNUAL GENERAL MEETING

The Notice of the 2008 Annual General Meeting
which was distributed separately after
the publication of Tynedalesman No. 154,
Summer 2008 issue appears below:-

South Tynedale Railway Preservation Society
Notice of Annual General Meeting

Notice is hereby given that the twenty-fifth Annual General Meeting of the South Tynedale Railway Preservation Society (limited by guarantee: company registration no. 1850832; registered charity no. 514939) will be held at the Masonic Hall, Alston, Cumbria, on Saturday 1st November 2008, commencing at 14.00 hours, to transact the following business:-

To receive apologies for absence.

To adopt the minutes of the 24th Annual General Meeting, held on 3rd November 2007.

To receive the reports of the Chairman, Officers and Heads of Departments.

To receive the Treasurer�s report:-
(a) Statutory report and accounts for the year ended 31st March 2008.
(b) Financial summary for the current year to date.

To elect Council of Management members.

(a) To ratify re-appointment of Dodd & Company as Reporting Accountants for the year under review and to authorise the Council of Management to agree their remuneration.
(b) To consider the recommendation of Council to appoint Stephenson Coates as Reporting Accountants for the ensuing year and to authorise Council to agree their remuneration.
To adopt membership subscription rates for the ensuing year.

By order of the Council of Management.

S.G. Dyke, Company Secretary.

The Railway Station, Alston, Cumbria
4th October 2008

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Notes:-

Agenda item 2: A copy of the minutes of the 2007 A.G.M. accompanies this notice, it is available on the Minutes of the 2007 Annual General Meeting page of this internet site.

Agenda item 3: A copy of the reports accompanies this notice. These are available on the Annual General Meeting 2008 Reports page of this internet site.

Agenda item 4(a): In accordance with the procedure adopted following discussion at the 2000 A.G.M., the full statutory report and accounts for the last financial year are not sent to all members but the Treasurer’s summary financial report accompanies this notice (if available at the time of posting). The full report and accounts will be supplied to any member on written request to the Treasurer, Mr M. J. Le Marie. (e-mail: [email protected])

Agenda Item 5: Please see the paragraphs under the heading Election of the Council of Management which appears below.

Agenda item 7: The recommendation of the Council of Management appears in the Membership Secretary’s report.

Members are reminded that the description of this year’s Annual General Meeting as the twenty-fifth relates only to meetings held since the incorporation of the Society in its present form as a company, limited by guarantee on 25th September 1984. There were ten previous Annual General Meetings of the unincorporated Society, which was founded on 3rd April 1973.

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Directions to the meeting venue

Members travelling by car are advised to park at Alston Station, from where it is only a few minutes� walk to the meeting venue. From the station approach, turn right and walk up the hill towards the town centre, then turn left at the junction beside the Town Hall. Go along the passageway which is the first opening on the left (opposite the Town Hall) and the Masonic Hall is straight ahead.

Please note:-

That no arrangements have been made for lunch this year, but there are various refreshment facilities nearby in the town of Alston.

Although the members’ special train before the Annual General Meeting last year was regarded as a success, the Council of Management have decided not to repeat this until more significant progress has been made with work on the extension of the line.

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Attendance and voting at the A.G.M.

Only paid-up members of the Society, or their proxies, may attend and vote at the Annual General Meeting. Junior associates (under 18 years of age) may attend the meeting but are not eligible to vote. Any member entitled to vote but unable to attend the meeting may appoint a proxy (who need not be a member of the Society, but must be at least 18 years of age) to attend and vote in his or her place. Any member wishing to appoint a proxy should apply in writing or by telephone to the Secretary for the necessary form, in time for it to be completed and returned at least 48 hours before the meeting.

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Election of the Council of Management (Agenda item 5)

Chairman and Deputy Chairman:
In accordance with Article 39(a), there is a three-year term of office for the Chairman and the Deputy Chairman. Elections for these posts, therefore, will not be held at this A.G.M., as Mr R. N. Graham and Mr N. H. Cook respectively have one further year to serve.

Ordinary Members of Council:
At this A.G.M., Mr E. A. Blackburn and Mr R. J. Harper retire by rotation and are eligible for re-election.
The closing date for nominations to the Council, as notified to members in Tynedalesman no.153, was 1st September 2008. No new nominations for Ordinary Members of Council were received.

As the number of people seeking election or re-election does not exceed the number of vacancies, a ballot is not essential and the candidates may be declared elected or re-elected unopposed. Any member (or a member’;s proxy) attending the meeting may, however, request a ballot, in which case the members present (in person or by proxy) may vote for or against the election of each candidate. The Council are empowered to fill any remaining vacancies.

The Council are responsible for appointing the Secretary, Treasurer and Membership Secretary (which are the officer posts specified in the Articles), the Heads of Departments, directors of South Tynedale Railway (Sales) Ltd and any other officers considered necessary, and may resolve at any time to rescind any such appointment.

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Informal Meeting

After completion of the A.G.M. business, there will be an interval for refreshments and then an informal meeting will follow for about one hour.

In accordance with a decision of the Council of Management, the A.G.M. is intended to deal only with the formal business that is required to be transacted at such a meeting, as set out on the agenda.

Formal resolutions, unless referred to on the agenda, are not admissible at the A.G.M., but the informal meeting is intended as forum for discussion of any matters that members wish to raise or that have been requested by the Council of Management. There is a procedure for convening an Extraordinary General Meeting in the event of it being felt necessary to consider subsequently a formal resolution on any matter.

Members are invited to give advance notification in writing to the Secretary of any items that they wish to raise at the informal meeting, so that relevant information can be made available for the meeting. Priority in discussion will be given to items that have been notified in advance.

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For more information about the South Tynedale Railway, please contact:-

THE SOUTH TYNEDALE RAILWAY PRESERVATION SOCIETY,
Registered Office Address:-
The Railway Station, Alston, Cumbria, CA9 3JB.
Telephone 01434 381696.
Talking timetable - Telephone 01434 382828.
Registered Charity No. 514939.
Limited by Guarantee: Company Registration No. 1850832 (England).

E-mail enquiries - please click on links below:
South Tynedale Railway information - Send e-mail to South Tynedale Railway
STRPS membership information only - Send e-mail to Kathy Aveyard
Tynedalesman information only - Send e-mail to Tynedalesman compilers

Mission Statement for the South Tynedale Railway:-
�To provide satisfaction for our customers and volunteers
by operating a friendly, safe and efficient narrow-gauge railway.�

� South Tynedale Railway Preservation Society, October 2008.