TYNEDALESMAN

MAGAZINE OF THE SOUTH TYNEDALE RAILWAY PRESERVATION SOCIETY
NUMBER 150 SUMMER 2007

NOTICE OF THE 2007 ANNUAL GENERAL MEETING

The Notice of the 2007 Annual General Meeting
which was distributed separately after
the publication of Tynedalesman No. 150,
Summer 2007 issue appears below:-

South Tynedale Railway Preservation Society
Notice of Annual General Meeting

Notice is hereby given that the twenty-fourth Annual General Meeting of the South Tynedale Railway Preservation Society (limited by guarantee: company registration no. 1850832; registered charity no. 514939) will be held at the Masonic Hall, Alston, Cumbria, on Saturday 3rd November 2007, commencing at 14.00 hours, to transact the following business:-

To receive apologies for absence.

To adopt the minutes of the 23rd Annual General Meeting, held on 4th November 2006.

To receive the reports of the Chairman, Officers and Heads of Departments.

To receive the Treasurer’s report:-
(a) Statutory report and accounts for the year ended 31st March 2007.
(b) Financial summary for the six months ended 30th September 2007.

To elect Council of Management members.

To consider re-appointment of Dodd & Company as Reporting Accountants for the ensuing year and to authorise the Council of Management to agree their remuneration.

To adopt membership subscription rates for the ensuing year.

By order of the Council of Management.

S.G. Dyke, Company Secretary.

The Railway Station, Alston, Cumbria
6th October 2007

Notes:-

Agenda item 2: A copy of the minutes of the 2006 A.G.M. accompanies this notice, it is available on the Minutes of the 2006 Annual General Meeting page of this internet site.

Agenda item 3: A copy of the reports accompanies this notice. These are available on the Annual General Meeting 2007 Reports page of this internet site.

Agenda item 4(a): In accordance with the procedure adopted following discussion at the 2000 A.G.M., the full statutory report and accounts for the last financial year are not sent to all members but the Treasurer’s summary financial report accompanies this notice. The full report and accounts will be supplied to any member on written request to the Treasurer, Mr M. J. Le Marie. (e-mail: [email protected])

Agenda Item 5: Please see the paragraphs under the heading Election of the Council of Management which appears below.

Agenda item 7: The recommendation of the Council of Management appears in the Membership Secretary’s report.

Members are reminded that the description of this year’s Annual General Meeting as the twenty-fourth relates only to meetings held since the incorporation of the Society in its present form as a company, limited by guarantee on 25th September 1984. There were ten previous Annual General Meetings of the unincorporated Society, which was founded on 3rd April 1973.

Directions to the meeting venue

Members travelling by car are advised to park at Alston Station, from where it is only a few minutes’ walk to the meeting venue. From the station approach, turn right and walk up the hill towards the town centre, then turn left at the junction beside the Town Hall. Go along the passageway which is the first opening on the left (opposite the Town Hall) and the Masonic Hall is straight ahead.

Please note that arrangements have been made for a members’ special train and a light buffet lunch, before the Annual General Meeting. Further details are shown below.

Arrangements for A.G.M. Day - 3rd November 2007

In view of the start of work on the extension northwards from Kirkhaugh, and also the lineside footpath upgrade, it has been agreed that a special train will be provided for members attending the A.G.M. The train will depart from Alston station at 11.00 hours. After the train has returned to Alston, a light buffet lunch will be served in the Masonic Hall (the meeting venue) from 13.00 hours.

so that the necessary catering arrangements can be made members requiring lunch must give advance notification to the Assistant Secretary, Dr. T.M. Bell. (e-mail [email protected]

Attendance and voting at the A.G.M.

Only paid-up members of the Society, or their proxies, may attend and vote at the Annual General Meeting. Junior associates (under 18 years of age) may attend the meeting but are not eligible to vote. Any member entitled to vote but unable to attend the meeting may appoint a proxy (who need not be a member of the Society, but must be at least 18 years of age) to attend and vote in his or her place. Any member wishing to appoint a proxy should apply in writing or by telephone to the Secretary for the necessary form, in time for it to be completed and returned at least 48 hours before the meeting.

Election of the Council of Management (Agenda item 5)

Chairman and Deputy Chairman:
In accordance with Article 39(a), there is a three-year term of office for the Chairman and the Deputy Chairman. Elections for these posts, therefore, will not be held at this A.G.M., as Mr R. N. Graham and Mr N. H. Cook respectively have two further years to serve.

Ordinary Members of Council:
At this A.G.M., Mr S. G. Dyke and Mr D. Wheeler retire by rotation and are eligible for re-election.
The closing date for nominations to the Council, as notified to members in Tynedalesman no.149, was 1st September 2007. No new nominations for Ordinary Members of Council were received.

The closing date for nominations to the Council, as notified to members in Tynedalesman, Summer 2006 issue, No. 146, was 1st October 2006. No new nominations for Ordinary Members of Council were received.

As the number of people seeking election or re-election does not exceed the number of vacancies, a ballot is not essential and the candidates may be declared elected or re-elected unopposed. Any member (or a member’s proxy) attending the meeting may, however, request a ballot, in which case the members present (in person or by proxy) may vote for or against the election of each candidate. The Council are empowered to fill any remaining vacancies.

The Council are responsible for appointing the Secretary, Treasurer and Membership Secretary (which are the officer posts specified in the Articles), the Heads of Departments, directors of South Tynedale Railway (Sales) Ltd and any other officers considered necessary, and may resolve at any time to rescind any such appointment.

Informal Meeting

After completion of the A.G.M. business, there will be an interval for refreshments and then an informal meeting will follow for about one hour.

In accordance with a decision of the Council of Management, the A.G.M. is intended to deal only with the formal business that is required to be transacted at such a meeting, as set out on the agenda. Formal resolutions, unless referred to on the agenda, are not admissible at the A.G.M., but the informal meeting is intended as forum for discussion of any matters that members wish to raise or that have been requested by the Council of Management. There is a procedure for convening an Extraordinary General Meeting in the event of it being felt necessary to consider subsequently a formal resolution on any matter.

As a report from the Health & Safety Officer is, for the first time, being presented to the A.G.M., the Council of Management have agreed this should be followed up by including Health & Safety as a discussion topic at the informal meeting. The Health & Safety Officer intends to be present.

Members are invited to give advance notification in writing to the Secretary of any items that they wish to raise at the informal meeting, so that relevant information can be made available for the meeting. Priority in discussion will be given to items that have been notified in advance.

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For more information about the South Tynedale Railway, please contact:-

THE SOUTH TYNEDALE RAILWAY PRESERVATION SOCIETY,
Registered Office Address:-
The Railway Station, Alston, Cumbria, CA9 3JB.
Telephone 01434 381696.
Talking timetable - Telephone 01434 382828.
Registered Charity No. 514939.
Limited by Guarantee: Company Registration No. 1850832 (England).

E-mail enquiries - please click on links below:
South Tynedale Railway information - Send e-mail to South Tynedale Railway
STRPS membership information only - Send e-mail to Kathy Aveyard
Tynedalesman information only - Send e-mail to Tynedalesman compilers

Mission Statement for the South Tynedale Railway:-
�To provide satisfaction for our customers and volunteers
by operating a friendly, safe and efficient narrow-gauge railway.�