Notice of the STRPS 2005 Annual General Meeting

The Notice of the 2005 Annual General Meeting which was distributed with
Tynedalesman No. 143, Summer 2005 issue appears below:-

South Tynedale Railway Preservation Society
Notice of Annual General Meeting

Notice is hereby given that the twenty-second Annual General Meeting of the South Tynedale Railway Preservation Society (limited by guarantee: company registration no. 1850832; registered charity no. 514939) will be held at the Masonic Hall, Alston, Cumbria, on Saturday 5th November 2005, commencing at 14.00 hours, to transact the following business:-

To receive apologies for absence.

To adopt the minutes of the 21st Annual General Meeting, held on 13th November 2004.

To receive the reports of the Chairman, Officers and Heads of Departments.

To receive the Treasurer�s report:-
(a) Statutory report and accounts for the year ended 31st March 2005.
(b) Financial summary for the six months ended 30th September 2005.

To elect Council of Management members.

To appoint Reporting Accountants and authorise the Council of Management to agree their remuneration.

To adopt membership subscription rates for the ensuing year.

By order of the Council of Management.

S.G. Dyke, Company Secretary.

The Railway Station, Alston, Cumbria
6th October 2005

Notes:-

Agenda item 2: A copy of the minutes of the 2004 A.G.M. accompanies this notice, it is available on the Minutes of the 2004 Annual General Meeting page of this internet site.

Agenda item 3: A copy of the reports accompanies this notice, it is available on the Annual General Meeting 2005 Reports page of this internet site.

Agenda item 4(a): In accordance with the procedure adopted following discussion at the 2000 A.G.M., the full statutory report and accounts for the last financial year are not sent to all members but a summary financial report is issued. The full report and accounts will be supplied to any member on written request to the Treasurer:- (e-mail: [email protected])

Agenda item 7: The recommendation of the Council of Management appears in the Membership Secretary�s report.

Members are reminded that the description of this year�s Annual General Meeting as the twenty-second relates only to meetings held since the incorporation of the Society in its present form as a company, limited by guarantee on 25th September 1984. There were ten previous Annual General Meetings of the unincorporated Society, which was founded on 3rd April 1973.

Directions to the meeting venue

Members travelling by car are advised to park at Alston Station, from where it is only a few minutes� walk to the meeting venue. From the station approach, turn right and walk up the hill towards the town centre, then turn left at the junction beside the Town Hall. Go along the passageway which is the first opening on the left (opposite the Town Hall) and the Masonic Hall is straight ahead. No arrangements have been made for lunch, but there are various refreshment facilities nearby in the town.

Attendance and voting at the A.G.M.

Only paid-up members of the Society, or their proxies, may attend and vote at the Annual General Meeting. Junior associates (under 18 years of age) may attend the meeting but are not eligible to vote. Any member entitled to vote but unable to attend the meeting may appoint a proxy (who need not be a member of the Society, but must be at least 18 years of age) to attend and vote in his or her place. Any member wishing to appoint a proxy should apply in writing or by telephone to the Secretary for the necessary form, in time for it to be completed and returned at least 48 hours before the meeting.

Election of the Council of Management (Agenda item 5)

Chairman and Deputy Chairman:
In accordance with Article 39(a), there is a three-year term of office for the Chairman and the Deputy Chairman. Elections for these posts, therefore, will not be held at this Annual General Meeting, as Mr M. J. Le Marie and Mr R. N. Graham respectively have two further years to serve.

Ordinary Members of Council:
In accordance with Article 39(b), Mr S. G. Dyke, Mr R. J. Harper and Mr C. R. McIntyre retire by rotation at this Annual General Meeting and are eligible for re-election. Mr McIntyre, however, has indicated that he does not wish to stand for re-election.

Additionally, the following nomination has been received:-

Mr J. M. Sutton - proposed by Dr T. M. Bell. Mr Sutton has served previously as an ordinary member of the Council of Management from 1999 to 2001 and as Chairman from 2001 to 2004.

The closing date for nominations to the Council, as notified to members in the Summer 2005 issue of Tynedalesman, No. 143, was 1st October 2005.

As the number of people seeking election or re-election does not exceed the number of vacancies, a ballot is not essential and the candidates may be declared elected or re-elected unopposed. Any member (or a member�s proxy) attending the meeting may, however, request a ballot, in which case the members present (in person or proxy) may vote for or against the election of each candidate. The Council are empowered to fill any remaining vacancies.

The Council are responsible for appointing the Secretary, Treasurer and Membership Secretary (which are the officer posts specified in the Articles), also the Heads of Departments and any other officers considered necessary, and may resolve at any time to rescind any officer appointment.

Informal Meeting

After completion of the A.G.M. business, there will be an interval for refreshments and then an informal meeting will follow for about one hour.

In accordance with a decision of the Council of Management, the A.G.M. is intended to deal only with the formal business that is required to be transacted at such a meeting, as set out on the agenda. Formal resolutions, unless referred to on the agenda, are not admissible at the A.G.M., but the informal meeting is intended as forum for discussion of any matters that members wish to raise. There is a procedure for convening an Extraordinary General Meeting in the event of it being felt necessary to consider subsequently a formal resolution on any matter.

Members are invited to give advance notification in writing to the Secretary of any items that they wish to raise at the informal meeting, so that relevant information can be made available for the meeting.

Annual General Meeting
Council of Management Elections
Closing Date for Nominations

The Council of Management have agreed that this year�s A.G.M. will be held on Saturday 5th November. The formal notice of the meeting and other particulars will be circulated to members nearer to the date.

Members should note, however, that the closing date for nominations of members to serve on the Council of Management will be 1st October, in order to allow details of nominations received to be circulated in advance of the meeting.

Any paid-up member of the Society (other than a junior associate) may be proposed for election as an Ordinary Member of Council, provided that he or she is not disqualified from serving as a company director or charity trustee.

Nominations must be submitted in writing, signed both by the proposer and by the person nominated (to confirm his or her willingness to be elected) and must be addressed to the Secretary, at the Society�s registered office (The Railway Station, Alston, Cumbria, CA9 3JB). Nominations in respect of the elections to be held at this year's A.G.M. must arrive no later than 28th September 2005.

In accordance with the Society's Articles of Association, there is a three-year term of office for the Chairman and Deputy Chairman. As Mike Le Marie and Richard Graham, respectively, were elected at the 2004 A.G.M. and have two further years of their term of office to serve, elections for these posts will not take place this year.

At present there are eight Ordinary Members of Council, as follows:-
Jim Beckwith, Alan Blackburn, Norman Cook, Steven Dyke, John Gillott, Jim Harper, Colin McIntyre and Duncan Wheeler.

The maximum permitted number of Ordinary Members of Council is twelve (unless a resolution to change this number is passed at a General Meeting). Steven Dyke, Jim Harper and Colin McIntyre retire by rotation at this year's A.G.M. and are eligible for re-election.

Prospective nominees should note that all members of the Council of Management have the legal status and responsibilities of company directors and charity trustees.

The Secretary, Treasurer, Membership Secretary and other officers are appointed by the Council of Management, who may also rescind any officer appointment at any time.

New nominees to the Council have the opportunity to submit a brief �pen portrait� of themselves for circulation to the membership in advance of the A.G.M.

It is not necessary for this to be sent at the same time as a nomination, as the Secretary will contact those concerned after nominations have been received.

Any enquiries concerning the above should be directed to the Secretary, whose contact details appear in the address list section, of the printed paper copies of Tynedalesman No. 143, Summer 2005 issue.

Steven Dyke
Secretary

Click here to return to top of page.

SOUTH TYNEDALE RAILWAY PRESERVATION SOCIETY
Registered Office: The Railway Station, Alston, Cumbria, CA9 3JB
Tel. 01434 381696.��Talking timetable tel. 01434 382828
Registered Charity No. 514939.

E-mail addresses - click on links below:-
South Tynedale Railway information - Send e-mail to South Tynedale Railway
STRPS membership information only - Send e-mail to Kathy Aveyard
Tynedalesman information only - Send e-mail to Tynedalesman compilers

Mission Statement for the South Tynedale Railway:-
�To provide satisfaction for our customers and volunteers
by operating a friendly, safe and efficient narrow-gauge railway.�

� South Tynedale Railway Preservation Society, October 2005.

More great reads